Hey there! After helping creators all over the world launch and grow their podcasts, we have organized every question you might have into a logical journey from your very first how do I start to advanced strategies for scaling your podcast business.
We have structured this guide to match your actual podcasting journey, so you can jump to where you are right now or read through to see what is ahead. No fluff, no duplicates, just the answers you need when you need them.
Getting Started
Setting Up Your Podcast
Customization & Branding
Understanding Your Audience
Content Creation & Production
The Publishing Process
Monetization
Team Collaboration
Automation & Features
Troubleshooting & Support
Security & Privacy
Advanced Strategies: Scaling Your Podcast
Your Next Steps
Pro Tips & Best Practices
Your Next Steps
Your Next Steps
Sign up free at podmanager.com and follow our simple guide to setup and publish your first episode.
Here's the reality: most people overthink the beginning. We've learned that the best approach is to jump in and start exploring.
Sign up for your free account at podmanager.com - no credit card required. Our guided setup takes about 10 minutes and walks you through connecting your recording setup (even if it's just your phone initially), setting up your podcast's basic information and branding, and understanding the publishing workflow from recording to distribution.
The biggest mistake new podcasters make? Waiting until they have "perfect" equipment or content. Start with what you have - PodManager grows with you as your show evolves.
No, PodManager follows natural podcast workflow logic (Recording → Editing → Publishing → Promotion).
We specifically designed PodManager to be intuitive. Our interface follows "podcast workflow logic" - everything is organized exactly how you think about creating episodes. No confusing dashboards or buried features. If you get stuck, we're here to help within hours, not days.
All devices work - PodManager is cloud-based so your podcast syncs instantly across desktop, tablet, and mobile.
Perfect - mobility is crucial for modern podcasters. PodManager is entirely cloud-based, which means your podcast syncs instantly across all devices.
As long as you have internet, you have full access to your podcast empire.
PodManager is completely free with full access to all features - no credit card, no commitment, no surprise charges.
We get it - subscription fatigue is real. You get full access to everything: uploads, all editing tools, distribution to major platforms - the works. People should know within the first weeks whether PodManager fits their workflow.
Just paste your RSS feed URL and PodManager automatically imports all episodes, metadata, and artwork in seconds.
Super simple! Click "Add Podcast," paste your RSS feed URL, and you're up and running literally in seconds, not hours. If you don't have an existing RSS feed, no problem - we'll create everything from scratch during setup.
Yes, we support all common formats (MP3, WAV, AAC, MP4).
We support all common audio formats (MP3, WAV, AAC) and even video podcasts like MP4 and more. Just drag and drop your files, and our system handles the technical conversion automatically. Our process includes automatic audio enhancement - noise reduction, level adjustment, and compression optimization to ensure your episodes sound professional across all platforms.
Manage unlimited podcasts from one account, each with separate settings and organization.
Perfect for creators running different shows or agencies managing client podcasts - each podcast gets its own dedicated settings and organization.
Yes, set any future date and time during publishing and PodManager handles automatic release.
When publishing, set any future release date and time. PodManager ensures episodes publish exactly when you want them - perfect for maintaining consistent release schedules even when you're traveling.
Yes. Brand your podcast pages, use social templates, and generate professional artwork.
Built in design tools provide templates for episode artwork and platform optimized posts. No Photoshop needed.
Growth metrics, discovery analytics, and engagement insights. Private beta.
Detailed listener analytics include geography, device, patterns, and platform preferences. Private beta.
Professional-grade editing with noise reduction, automatic level adjustment, and multi-track editing capabilities.
PodManager includes professional-grade editing features: noise reduction and audio cleanup, automatic level adjustment for consistent volume, and multi-track editing for interview cleanup.
Built-in Guest Management tracks contacts, schedules recordings, manages topics, and handles follow-ups.
Our Guest Management feature tracks contact information and bio, recording session scheduling and reminders, episode topics and talking points, plus follow-up tasks and thank-you messages. Perfect for interview shows or podcasts with guest appearances.
Yes, we provide automatic AI transcriptions for every episode that you can review and edit.
We provide automatic AI transcriptions for every episode, which you can review and edit for accuracy.
Upload audio, add details, review, then publish immediately or schedule - the automated distribution handles the rest.
Here's your typical workflow: Upload your audio (drag and drop, automatic format conversion), add episode details (title, description), review everything (preview exactly how it'll appear on Apple Podcasts, Spotify, etc.), schedule or publish (immediately or set future date/time), then automatic distribution handles the technical delivery to all platforms.
If you catch an error after publishing, update episode details instantly. Audio changes sync across all platforms within hours.
All major platforms including Apple Podcasts, Spotify, Amazon Music, YouTube, and dozens more automatically.
We automatically distribute to ALL major platforms: Apple Podcasts, Spotify, Amazon Music, Stitcher, YouTube, plus dozens of smaller platforms and international directories.
As long as you have given them access to the RSS URL that we created for you and your show, you can control and selectively choose which platforms to use or exclude if needed. To learn more about how to do any of this, jump into our Pod School where we explained it in detail for you to follow.
Our support team troubleshoots distribution issues and works directly with platforms when necessary.
If issues occur, our support team can troubleshoot distribution problems and work directly with platforms when necessary.
Ads, premium content, listener support, and affiliate links. Private beta.
Audience analytics, network integrations, templates, and performance tracking. Private beta.
Yes. Multiple subscription levels supported. Private beta.
Role based permissions. Private beta.
Draft review and approval workflow. Private beta.
Task management with deadlines and tracking. Private beta.
Automate episode publishing, guest notifications, and AI post-production enhancements so you can focus on creating.
Automate the routine stuff so you can focus on creating: episode publishing on your schedule, email notifications for your guest management, and AI enhancements in your post production work.
Everything is built into PodManager, but contact us for specific integration requests.
You don't need to integrate with any tools as we built everything into PodManager, but if you have specific requests do talk to us and we will try to solve it for you.
Private beta.
Contact us via email support or Discord community - we respond fast with solutions.
Our support approach is simple: we're here to help, fast. Reach out via:
We also offer an onboarding tutorial for users who want extra guidance getting started.
Don't panic - PodManager saves content for 72 hours after deletion and support can help restore it.
PodManager saves your content for 72 hours after deletion for exactly this reason. Deleted episodes, modified settings, or lost files can usually be recovered. Contact support immediately, and we'll help restore whatever you need.
Export everything anytime - episode files, metadata, and RSS feeds for seamless migration.
You have complete ownership of your content. Export everything anytime: episode files in original formats, all metadata and descriptions, all using your RSS feeds for seamless platform migration. We believe in giving you total control over your published podcast assets.
Bank-level encryption, automatic backups, and GDPR compliance protect your content with enterprise-grade security.
Security is our top priority. We use bank-level encryption for all data transmission and storage, automatic backups stored in multiple secure locations, and GDPR compliance for international privacy standards. Your content and listener data are protected with enterprise-grade security measures.
Focus on content strategy, audience development, monetization growth, and team building using analytics to guide decisions.
Scaling requires strategic thinking about:
Engage actively with listeners through responses, dedicated social spaces, live events, and behind-the-scenes content.
Building community starts with engagement: respond to listener comments and questions, create dedicated social media spaces for discussion, host live Q&A sessions or virtual events, encourage user-generated content and reviews, and share behind-the-scenes content to build personal connections.
PodManager's tools make it easy to not be dependent on multiple platforms.
Look for consistent growth, regular engagement, monetization opportunities, and spending significant time on manual tasks.
Inconsistent publishing, poor audio quality, over-editing, and lack of promotion strategy kill growth.
Often these mistakes can kill growth:
Interview shows: 45-75 minutes, solo commentary: 15-30 minutes, educational: 20-40 minutes.
The ideal length depends on your content and audience, but here's what is recommended:
Acknowledge valid points publicly, thank constructive feedback, ignore malicious comments, and use criticism to improve.
Professional responses to criticism actually build credibility: acknowledge valid points publicly and make improvements, thank constructive feedback even when it stings, don't engage with obviously malicious comments, use criticism to identify content gaps or improvement opportunities, and remember that having critics means people are paying attention.
Prioritize content consistency, audio quality, SEO optimization, analytics review, community building, then monetization planning.
Based on successful podcast growth patterns, prioritize in this order:
Focus on leading indicators, process goals, and learning milestones rather than just download numbers - most successful podcasts take 12-18 months to find their groove.
Podcast growth often feels slow because it compounds over time. Focus on leading indicators (episode completion rates, subscriber growth, engagement), process goals (publishing consistency, content quality improvements), learning milestones (new skills acquired, technical improvements made), community building (individual relationships formed with listeners), and personal satisfaction (remember why you started podcasting).
Remember: most successful podcasts take 12-18 months to find their groove. Persistence and consistency matter more than perfection.